You have probably organized an event or party at some point in your life. If you haven’t yet, you will be caught with no idea where to begin or how to handle the whole process. How well you undertake the task is critical to how successful the event will be. So we here are a few tips to get you on the right track:
- Visualize the Details
Details are very important. You have to have thought of things like venues, the number of attendants, the type of crowd attending and other stuff. The best way to do this is to visualize it from the perspective of your attendee. E.g. how they will get to your venue, what they will see and think. This is the best way of taking care of all the details so that your attendees will not get frustrated and lost.
- Anticipate Problems
Problems will always come up during events and it is up to you to come up with a strategy of how you will take care of the issues. Things like what you will do in case a projector stops working, if there is a power outage, if a guest gets too drunk and becomes rowdy. If you do not prepare for problems, then you will be left running around trying to solve problems instead of ensuring the event is moving on smoothly.
- Build Relationships
You have to take care of relationships that you have with the people you are working with. These are the venue managers, suppliers etc. They are your partners and they are the people you will turn to for assistance if a problem arises. When you maintain a good relationship, then it will open up more room to work together in the future.
- Over Communicate
Ask questions from people who have organized events before and have experience. This is a good way of getting insight into the process and having more information never hurt anyone. Also keep track of how everything is moving along by calling suppliers and venues to confirm details. It can save you a lot of time.
- Expect Changes
Always be ready to change your plans in the in case of anything. You never know when a supplier or partner will fail you at the last minute so the best thing is to have everything at your fingertips.
So now you are armed and ready to dive in to organizing an event or party to ensure your attendees have the time of their lives!
Post by @erickwaithaka